AR/AP Analyst

Reports To: The AR/AP Analyst will report to the Human Resources Manager.

Salary Range: $41,210- $56,000

Job Overview: 

The AR/AP Analyst will develop, write and send out bills/invoices to customers. The AR/AP Analyst will look at information gathered by the company, such as bills of sale, receipts, or other financial records and calculate what charges are due.

Responsibilities and Duties:

• Verify accuracy of billing data and revise any errors.
• Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
• Complete a Settlement Process with partners for services rendered.
• Perform bookkeeping work, including posting data or keeping other records concerning costs of goods or services or the shipment of goods.
• Operate typing, adding, calculating, or billing machines.
• Answer mail or telephone inquiries regarding rates, routing, or procedures.
• Resolve discrepancies in accounting records.
• Type billing documents, shipping labels, credit memorandums, or credit forms, using typewriters or computers.
• Contact customers to obtain or relay account information.
• Review documents such as purchase orders, sales tickets, charge slips, or hospital records to compute fees or charges due.
• Keep records of invoices and support documents.
• Consult sources such as rate books, manuals, or insurance company representatives to determine specific charges or information such as rules, regulations, or government tax and tariff information.
• Update manuals when rates, rules, or regulations are amended.
• Track accumulated hours and dollar amounts charged to each client job to calculate client fees for professional services, such as legal or accounting services.
• Compute credit terms, discounts, shipment charges, or rates for goods or services to complete billing documents.
• Review compiled data on operating costs and revenues to set rates.
• Compile reports of cost factors, such as labor, production, storage, or equipment.
• Estimate market value of products or services.
• Learn to operate new office technologies as they are developed and implemented.
• Perform other duties as assigned.

Qualifications:

• Highschool Diploma/GED Required.
• Associates Degree or higher in Accounting or related field preferred.
• Two plus years of proven experience in billing and invoicing.
• Excellent executive-level communication and interpersonal skills.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. 
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology.
• Knowledge of arithmetic, algebra, statistics, and their applications.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Ability to analyze information and use logic to address work-related issues and problems.
• Ability to maintain composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
• Enthusiast, strong work ethic and a positive attitude.
• Strong organizational skills with the ability to multitask.
• Must be able to move and/or lift up to 25 pounds. 
• Must be able to work independently and exercise good judgment with no direct supervision.

Desired Competencies:

• Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Proven analytical skills. Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Strong interpersonal skills to handle sensitive and confidential situations. 
• The ideal person for this job would be a team player, personable, professional, upbeat, and energetic, takes initiative, uses tact and diplomacy.
• Actively participate in the team environment that will foster forward thinking, innovation and creativity in order to meet the needs of the company now and in the future.
• Initiative to resolve problems and seek answers independently and enthusiastically persist until goals are achieved.

EEO

At Concierge Group Services, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.

Drug-Free Workplace

Concierge Group Services is a Drug-Free Workplace employer. Concierge Group Services may refuse to hire a job applicant who refuses to submit to a drug/alcohol test.